ASA II - Second Secretary

FUNCTIONAL PURPOSE

The purpose of this position is to provide administrative, clerical, and patron support to school building administrative offices.

DUTIES AND RESPONSIBILITIES:
•Answer and initiate phone calls to respond to parent questions regarding their children, school events, closings, and other matters related to the operations of the school building as well as transfer phone calls to appropriate staff members.
•Perform general clerical duties including assisting with maintaining functionality of office equipment, distribution of Interoffice and USPS mail, typing correspondences, editing documents, making copies, send and receive fax transmissions, laminating, and conducting inquiries into student matters as directed.
•Assist with planning and coordinating activities for special events.
•Coordinate or relay information regarding changes to student transportation to drop off location.
•Dispense and provides controls or safeguards to student medication as directed by district policy, building administrator, and/or physician guidelines.
•Assist with student attendance matters such as tardy students, students who are going home sick, or those who need to be checked out early due to appointments or personal matters.
•Prepare students for enrollment or withdrawal by collecting necessary documents and contacting assigned teachers and staff members.
•Assist guests, volunteers, and substitute teachers by providing information about the school building and operations and giving school tours or assisting in other areas to provide excellent service to building guests.
•Utilize student information system software to enter information regarding student discipline or changes in student information.
•Performs other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
•Ability to communicate clearly orally and in written and electronic formats.
•Ability to problem-solve and think analytically while managing multiple tasks.
•Ability to prioritize work activities and meet predetermined deadlines.
•Ability to use basic math skills to add, subtract, divide and multiply.
•Ability to demonstrate patience and compassion when dealing with students and/or parents and their personal and education needs.
•Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
•Ability to develop and maintain effective working relations with staff members and patrons.
•Skill in organizing materials and information, electronically or physically, to allow for efficient retrieval.
•Knowledge of Family Educational Rights Privacy Act (FERPA) regulations and how they may apply to sharing student information with various stakeholders who may be requesting information.