PLEASE APPLY TO THE GENERIC: SCHOOL FINANCE MANAGER POSTING BEFORE APPLYING TO THIS ONE. YOU MUST HAVE RECEIVED AND PASSED AN ASSESSMENT TO BE ELIGIBLE FOR INTERVIEW.
FUNCTIONAL PURPOSE:
The purpose of this position is to provide administrative assistance for the principal to promote the efficient operation of a school and to maintain an accurate accounting of the daily financial activities of the school by utilizing accounting practices established by the Finance Department.
DUTIES AND RESPONSIBILITIES:
ESSENTIAL DUTIES
- Maintains financial records for the school by recording and depositing funds received, writing checks, issuing receipts, and reconciling bank accounts.
- Inputs employee payroll data that may include, but is not limited to FMLA requests and documentation, employee absences for illness or personal reasons, substitute pay, extra duty activities, and other events that relate to employee pay.
- Maintains data that my include, but is not limited to substitute coverage, information related to employee personal leave, sick leave, FMLA time, time sheets, tutoring hours, mentoring logs, benefits, etc.
- Greets visitors or callers and handles their inquiries or directs them to the appropriate person according to their needs.
- Creates, maintains, and enters information into databases using Excel, Access, Google Sheets, or other database system.
- Manages the workflow of other clerical positions in the school.
- Operates office equipment, such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions.
- Develops, and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents such as attendance records, correspondence, or other material.
- Operates electronic mail systems and coordinates the flow of information, using Outlook.
- Schedules and confirms appointments for school leadership using Outlook.
- Schedules in person or virtual meetings using Teams Meeting or another approved virtual platform. Manage meeting room sites for in person meetings.
- Composes, types, and distributes meeting notes, routine correspondence, or reports, such as presentations (using PowerPoint) or expense, statistical, or monthly reports (using Excel and/or Word).
- Compiles and submits information for school supply purchase orders.
- Maintains school calendar of events.
- Assists in preparing and coordinating activities related to school special events, fund raisers, or initiatives intended to support the school and students.
- Assists with monitoring and approving computer information systems requests for work orders and substitute teachers.
- Serves as substitute coordinator for the school by ensuring all teacher substitute requests have been filled and completes proper documentation of substitute teachers upon their arrival.
- Provides minor personal care for students that includes but is not limited to cleaning and covering small abrasions or cuts; administering over the counter medicine according to parental direction and district policy, attempts to locate replacement clothing for students, taking student temperature, contacting parents when students need additional medical care or need to be checked out due to illness or injury.
- Performs related duties as assigned.
Pay Grades:
- Middle School: Grade 62 Full-time 12 months Pay Rate $2,755.95 per month
PHYSICAL WORK DEMANDS:
PHYSICAL
ACTIVITY
|
FREQUENCY
C - Constant
F - Frequent
O - Occasional
I - Infrequent
NR - Not Required
|
PHYSICAL
ACTIVITY
|
FREQUENCY
C - Constant
F - Frequent
O - Occasional
I - Infrequent
NR - Not Required
|
Climbing/Balancing
|
O
|
Lifting/Carrying
|
O up to 20 lbs.
|
Crawling/Kneeling
|
I
|
Grasping/Twisting
|
O
|
Walking
|
F
|
Reaching
|
F
|
Running
|
I
|
Pushing/Pulling
|
F
|
Standing
|
F
|
Fingering/Typing
|
F
|
Sitting
|
F
|
Driving
|
F Frequently required driving to and from bank
|
Bending/Stooping
|
O
|
Others:
|
|
In compliance with Federal Law, Winston-Salem/Forsyth County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age, or disability.
When applying, please make sure to include all prior experience in your application.
Please provide at least two references. One must be the current or most recent supervisor and the other a previous supervisor.